UNDP Recruitment : Administrative Assistant

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with them on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners ADMINISTRATIVE ASSISTANT Location : Abuja, NIGERIA Application Deadline : 03-Nov-10 Additional Category Management Type of Contract : Service Contract Post Level : SB-3 Languages Required : English Starting Date : (date when the selected candidate is expected to start) 29-Nov-2010 Duration of Initial Contract : 1 year with possibility of yearly renewal Expected Duration of Assignment : 1 year with possibility of yearly renewal Refer a Friend Apply Now Background Under the guidance and supervision of the AAP National Project Coordinator, the Administrative Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach. The Administrative Assistant works in close collaboration with other project staffs, SCCU/ UNDP/UNIDO and UNICEF relevant to exchange information and ensure consistent service delivery. The candidate will also assist with logistics. Duties and Responsibilities Summary of Key Functions: * Implementation of operational strategies * Support to effective and efficient functioning of the AAP PMU (AAP National Coordinator's office, operations and administration) * Support to administrative and logistical services * Support to office maintenance and assets management * Support to knowledge building and knowledge sharing * Ensures implementation of operational strategies towards full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies and provision of inputs to preparation of administrative team results-oriented workplans. * Ensures effective and efficient functioning of the PMU focusing on achievement results such as contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes, compilation and preparation of briefing materials, and documentation for meetings and missions. * Ensures effective administrative and logistical support, for support to procurement processes, preparation of Pos, arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents, administrative support to conferences, workshops, retreats and arrangement of vehicle transportation, regular vehicle maintenance and insurance. * Provides support to office maintenance and assets management, * Support knowledge building and knowledge sharing. Impact of Results: The key results have an impact on the efficiency of the AAP PMU. Accurate presentation of information strengthens the capacity of the office and promotes the image of PMU as an effective contributor to the development of the country. Competencies * Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability * Shares knowledge and experience * Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills. * Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported. * Ability to perform work of confidential nature and handle a large volume of work * Good knowledge of administrative rules and regulations * Strong IT skills * Ability to provide input to business processes re-engineering, implementation of new systems * Remains calm, in control and good humored even under pressure Required Skills and Experience Education: * Secondary education. * Certification in administration desirable. Experience: * 3 to 5 years of relevant experience in administration or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). * Experience in handling of web-based management systems. Language Requirements: * Fluency in the written and spoken English is essential; * Fluency in one Nigerian Language is Essential. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. Apply Online Here